Job Opportunity

St Mary the Virgin Monkseaton

Parish Office – Parish Administrator

Job Description

Job Title:                       Parish Administrator

Base:                              Parish Office, St Mary’s Church, Monkseaton

Line Manager:               PCC

Job Description:

An opportunity has arisen within the Parish Office for an Administrator.  The role is available on a flexible part time basis, 10 core hours per week   with an option for additional hours by agreement to clerk evening meetings once per month. 

Our overall goal is to develop and coordinate growth in the congregation and parish with the aim of enabling children, young people and adults to flourish in their relationship with God within the church, local schools and across the parish generally.  Working with the leadership team the Administrator will have an important role in helping to achieve these objectives by ensuring the efficient and effective work of the Parish Office.

You will have responsibility for all administrative and clerical work required in supporting the wellbeing of the church through building a robust infrastructure.  

Key Responsibilities

• Operate the finance system for invoicing, fee collection, ordering and payment of invoices for church activities and church hall lettings.

• Maintain a calendar of all contracts and working with Parochial Church Council (PCC) and designated officers in securing and renewing of contracts.

• Operate the communication systems: Website, A Church Near You, Social Media and Newsletter.

• Answer telephone, act upon and direct calls as appropriate, taking messages as necessary.

• Manage email and postal correspondence, directing them as appropriate.

• Preparation of agendas for meetings and supporting documentation in conjunction with relevant Chairs.

• Photocopying and preparation of printed materials.

• Ordering of necessary office materials, sacristry requirements and other items as required.

• Creation and production of parish newsletter (weekly) and service booklets.

• Maintenance of parish records and databases.

• Maintenance and renewal of Parish Electoral Roll

• Providing ad hoc administrative support required by the ministry team or Church Wardens (for example holiday club or church fair).

• Comply with all church policies.

Key Relationships

• Ministry Team

• Church Wardens

• Parish Treasurer

• Parish Safeguarding Officer

• Parochial Church Council

• Volunteers

• Church Hall Lettings volunteer

Role Skills Required

• Knowledge and experience of book-keeping/accounts    Essential

• Proven administrative and organisation skills                 Essential

• IT literate and familiarity with Microsoft                        Essential

• Familiarity with other software packages:                      Desirable 

 

Personal skills and experience

• Excellent written and verbal skills                                  Essential

• Ability to work independently or as part of a team         Essential

• High level of accuracy and attention to detail                 Essential

• Self-motivation and ability to work to deadlines             Essential

• Subscribes to the ethos of the church.                           Essential

• Confidentiality and understanding of GDPR                    Essential

• Working in a church environment.                                 Desirable

• ​

Training and induction will be provided. The successful candidate will require a DBS and training regarding safeguarding, lone working  and health & safety.

Other appropriate training will be provided as required.